One of the best ways to ensure your board meetings are effective and productive is to spend time to plan. Preparing for a meeting is not just about making sure you have the proper room and equipment, but that everyone in your team has the knowledge required to have a valuable discussion.

Create the agenda first. The date and time set in advance gives your team members time to mark their calendars and arrange for attending. This also allows you to send out board materials prior to the meeting, so that your board members can go over them prior to the meeting.

During this time it’s a good idea to consider what topics are most relevant and essential to discuss. It is also important to consider what you hope to achieve during the https://board-management.blog/how-private-boards-govern-and-operate-in-the-modern-corporate-world/ meeting. This includes any milestones and action items that must be met. This will help you determine how much time to allot for each task and ensure that your meetings stay organized and on track.

Create a rough agenda and distribute it to the executive director and the chair of the board as well as any other stakeholders you have in the mix. It’s normal for new topics to be proposed at this point, so it’s important to be flexible and realistic when balancing new items. Think about parking or putting items aside for another meeting when they don’t seem to be appropriate.

In the end, it’s crucial to have a system in place to record and distribute the minutes. With Boardable it’s simple to publish and distribute minutes when they’re still fresh. You can also assign board members tasks and monitor their progress between meetings.