Meetings in the boardroom online help to cut down on the necessity for physical meetings, and also saves on travel costs. In addition, it allows members with flexibility and the ability to take part from anywhere. As with all www.boardmgtsoft.net/the-difference-between-leadership-and-management/ new technologies, there are challenges in using this tool. Board members need to become familiar with the software and have a clear understanding of how it works before they can use it correctly. They should also establish communication protocols and clear expectations.

The biggest challenge is making sure everyone in remote locations is engaged in discussions. In an online conference it is easy for attendees to get distracted and lose concentration. Therefore, it is essential to keep them focused by making sure they hear the speaker. It is also helpful to have a clear agenda, which allows for efficient discussion and helps prevent the meeting from becoming too long. Ideally the agenda should contain 20% less items to allow for sufficient discussion time. It is also ideal to schedule the meeting in a time that is not overlapping with meals to avoid eating in front of the camera. Additionally, the chair should invite board members to use the mute feature when they are not speaking to ensure that background noises aren’t distracting.

Another key challenge is making sure that the virtual board and conference portals work together seamlessly. A quality solution will let you manage the video conference and documents from a single point. The system will also make it easy for boards to download and browse agendas in PDF format, even when they are offline.