Board portals for meetings are technology that helps streamline meeting-management processes. In contrast to the early software that allowed access to books for board meetings modern portals have more features. When you are demonstrating with different portal vendors, you’ll want to have a checklist of important questions you can ask.

What are the key characteristics of a board-portal?

Effective meeting management begins before the meeting, using boards portals that let you make agendas and distribute them along with the relevant documents. Portals make it easy to keep track of resolutions, voting, and action items.

During the meeting, boards are able to discuss and collaborate on documents in real-time on any device and platform. Security-focused portals can even provide electronic signatures to accelerate document signing, thus preventing sensitive data from falling into in the wrong hands.

The website automatically creates minutes of meetings, eliminating need for secretaries manually taking notes during meetings. This means that your board can focus more time on strategic issues and less time on the administrative tasks that are part of being director.

Ask about the ease of use when you’re contemplating a new board portal or enhancing an existing one. Board members are busy and don’t have the time to spend time learning about a new system. Find features that will help ensure their adoption, such as how-to video, FAQs, remote training sessions, and a single boardroom-online.blog/govenda-by-boardbookit-and-alternatives-comparison point of contact for technical support. Also, think about the way in which your vendor’s pricing structure is compatible with your budget.