Boards are the main the organization’s success. They make important decisions and hold crucial discussions that impact all people involved. This means that lots of sensitive information is shared within boards and should be secured from access by unauthorized persons.

Implementing security measures that are robust to stop unauthorized viewing and printing of confidential documents is one of the best ways for boards to guard their confidential information. A secure board portal can encrypt documents to limit them to being accessible to authorized users.

The majority of board portals allow you to set limits on the length of time that a document will be accessed, and limit users from downloading or printing it. Many systems have tools to Resources https://dataroomabout.com/virtual-data-room-pricing-for-getting-the-best-option/ track who has visited documents, and even reports that show how many times and by whom.

Another method to safeguard confidential documents for boards is by establishing an explicit confidentiality policy. The policy should clearly stipulate that, unless it is required by law or authorized by the board, directors are permitted to not disclose confidential information to anyone else, including the sponsors of directors’ constituencies, and should also define what constitutes confidential information. Although the enforcement of such a policy isn’t easy however, it gives clarity to all directors and makes it easier for the company to defend itself against claims that a director breached his or her duty of confidentiality.