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Online board meetings are an excellent method to bring colleagues together without the need to travel. It allows you to hold more meetings at times that are suitable for the majority of attendees, which increases productivity and engagement. Any changes made to documents during these meetings are automatically synchronized after internet access is restored. This means that, even if a coworker is not online, they can browse and read all the information you discussed during your last meeting.

In a live meeting your board members can make use of the video conferencing tools in their board management software to view one another and converse face-toface. This keeps them entertained and gives them the opportunity to gauge nonverbal communication. They can also turn off their microphones when not speaking, so as to not interrupt one another and to observe the rules of online meeting.

It’s a great idea to run through the technology with your board members prior to the meeting to ensure that everything is functioning properly. It is essential to verify that the computer of your board member has a good enough connection, and that the quality of their camera is good enough. It’s also important to ensure that your board member has enough bandwidth for the meeting, and that there are no distractions (like ringtones) or distracting backgrounds.

Participants at virtual meetings should also remember to dress appropriately. It is essential to keep a professional appearance, especially since it will be noticed by the people who join from all over the globe. It is also advisable not to stand in front of a large window because the glare could hinder the view of the screen.